How to Create a Custom Business Email Address
Avg. read time 2 mins
Unlike a generic email address, a custom business email address is a quick and easy way to gain more credibility with your customers while also strengthening your company identity. Here’s a quick guide to get you up and running with one of your own.
Step 1: Choose a Domain Name
www.pearlybrightsmiles.com | firstname.lastname@example.org
If you have already registered a domain name or website, you can go straight to Step 3: Choose the Right Business Email Provider.
Not ready for a website yet? Don’t worry – it’s not a requirement for having a custom email address.
Step 2: Register a Domain Name
Once you’ve selected the available domain name(s), you can register the domain name(s) with a retailer. In as little as 15 minutes, you could have access to the newly registered .com domain name(s).
Check to see if your domain name retailer offers business email services. Some offer a variety of business email plans that can easily be bundled with your domain name registration.
Step 3: Choose the Right Business Email Provider
Next, it’s time to choose the right business email provider for your business. It’s important to consider two main factors: how you want your email to be supported, and your budget, since providers can charge monthly fees based on each user/email address.
In general, you can choose from three main email service options:
Shared Web and Email Hosting – Provided by related businesses that also host domain names, e.g., domain name retailers. This offers a high level of convenience for businesses’ looking to streamline their online presence.
Third-Party Email Hosting – A third-party provider that isn’t your domain retailer hosting your email. These companies tend to have a wide variety of features and support for businesses of all sizes.
Self-Hosted Email – Allows you to host your email through your own servers. While this can provide a high level of control, it typically requires additional work to set up and maintain.
Keep in Mind
Depending on budget, consider creating a few email addresses using employee names, like email@example.com, or emails based off teams/functions, such as firstname.lastname@example.org. Doing this helps to create a more established, professional image for your business, no matter how big or small.
Step 4: Connect an Email Address to a Domain Name
Lastly, work with your business email provider to configure your email service with the registered domain name. Once that’s done, you can configure your devices so that you can access your email whenever and virtually wherever you want – on your mobile phone, tablet or desktop.
That’s it - now you’re ready to send and receive emails like a pro.